Create and assign tasks for translating or proofreading content to specific project members or vendors. You can set due dates, split words among assignees, receive notifications about task changes and updates, and discuss tasks with other project members in the comments.
Splitting content between several members allows you to speed up the translation or proofreading process.
While in string-based and file-based projects this option is called differently (i.e., Split strings and Split files), the basic principle of its behavior remains the same.
To split content between several members select Split files (in file-based project) or Split strings (in file-based project) in the Assign users dialog. You can set the approximate amount of words for each assignee.
In the Tasks tab, you can view all the project tasks in the following two sections: Board, All Tasks.
In the Board section, tasks are organized into three columns: To Do, In Progress, and Done. This layout provides a clear view and visualization of the current status of all tasks. Within each column, tasks are further grouped by target languages. Each target language group can be collapsed to hide task cards or expanded to display them. This feature is particularly useful for decluttering the view and focusing on specific languages.
The tasks assigned to you are marked with next to the task name.
Use the Search tasks field to search for tasks by name or filter tasks using various filter options. To view the task details, open it by clicking on the task name.
The All Tasks section provides a list view of all project tasks. It is particularly useful for efficiently managing large volumes of tasks. The All Tasks section also allows you to select multiple tasks and perform bulk actions. These include changing the assignee, updating the status, or deleting tasks in a single operation.
Similar to the Board section, the All Tasks also allows you to use the Search tasks field and filter. Additionally, you can sort the task list in ascending or descending order using the available sort options (ID, Created at, Resolved at, Due Date).
To change the task details, follow these steps:
By default, all project tasks are displayed in the Tasks tab either in the Board or All Tasks sections. If necessary, you can filter out tasks using the available filter options (Assignee: All users or particular user; Created by: All users or particular user; Language: All languages or particular language; File: All files or particular file or folder; Due date: All, Overdue now, Custom Range; Type: All types, Translate by own translators, Proofread by own proofreaders, Translate by vendor, Proofread by vendor; Status: All statuses, To Do, In Progress, Done, Closed).
To change the task status in the Board section, select the task assigned to you and drag it to the column with the status you need.
To change the task status in the All Tasks section, select the needed task, click Change status, and select the new status.
Alternatively, in either of the two sections, you can change the task status directly in the task itself using the respective buttons: To Do, In Progress, Done.
To close the task when it’s finished, move it to the Done column and click Close.
To view the list of closed tasks, open the All Tasks section and use the filter Status: Closed.
To view all the tasks assigned to you, open your profile and select To Do on the left sidebar.
You can view your tasks in the following two sections:
Q: How do the source file updates affect the existing translation and proofreading tasks? A: After the source file update, the list of source strings included in the task will be updated in the following way:
If the source file is restored to the revision containing the removed strings, they will reappear in the task.