项目任务

Create and assign tasks for translating or proofreading content to specific project members or vendors. You can set due dates, split words among assignees, receive notifications about task changes and updates, and discuss tasks with other project members in the comments.

Creating New Task

  1. Open your project and go to the Tasks tab.
  2. 点击 新建任务新建任务
  3. Set the task parameters:
    • Type – select the type of work to be performed within a task.
    • Workflow step – select the necessary step from the project workflow.
      Note: Not applicable when creating a task for projects that work without workflow.
    • Strings – select either All ToDo strings on the selected step or only the modified ones during a specific period. If you select the modified strings, only those will be added to the task, not the whole file.
    • Filter by labels (optional) – select the labels that the filtered strings should be marked with.
    • Skip strings already included in other tasks – select or clear this option depending on your preferences.
    • Due Date (optional) – set a deadline.
    • Files – select files that should be translated or require proofreading.
    • Languages – select target languages (a separate task will be created for each selected language). The Words to do column shows the total number of words added to the task.
  4. Click Assign to assign users to the task for each language separately. Task Details
  5. Name the task and add a description (optional).
  6. Click Create.
    Create Task

拆分文件

Splitting files between several members allows you to speed up the translation or proofreading process.

To split files between several members select Split files in the Assign users dialog. You can set the approximate amount of words for each assignee.

拆分文件

Sequential Tasks

Sequential tasks streamline the management of translation and proofreading processes in a structured, step-by-step manner. This feature is particularly useful for managing content that requires translation followed by proofreading, ensuring a smooth workflow.

Once created, sequential tasks are represented on the Tasks Board, displaying both the translation task and its linked pending proofreading task. Pending Proofreading Sequential Task

Key Approaches

The concept of sequential tasks is based on two primary approaches:

  • Creating a translation task with its associated pending proofreading task:

    • Start by creating a translation task along with its specified languages and work scope.
    • Select Create a pending proofreading task to generate an associated proofreading task.
    • While translators work on the translation task, the linked proofreading task remains pending.
    • Upon completion of the translation task, the status of the associated proofreading task changes from Pending to To Do, and proofreaders will receive the respective notifications that it’s ready for review.
  • Creating a proofreading task and linking it to a translation task:

    • Create a proofreading task and select the translation task you want to link it with from the Preceding task drop-down menu.
    • The languages and work scope are automatically inherited from the linked translation task.
    • The proofreading task remains pending until the linked translation task is completed.
    • Similar to the first approach, proofreaders receive notifications when the proofreading task is ready for review.

Task Types Supported

Sequential tasks are available for the following task types:

  • Translate by own translators
  • Proofread by own translators
  • Translate by vendor

Sequential Task Management

  • When editing a pending proofreading task, changes are limited to fields that do not affect the scope of the task.
  • Pending proofreading tasks can be deleted if necessary. In this case, linked translation tasks are preserved.
  • Deleting a translation task with an associated sequential proofreading task results in the deletion of both tasks simultaneously.

项目任务

The task board allows you to see all the tasks in the project. To see the task details, click on the top of the needed task.

Task Board

Use a filter to check the tasks assigned to a particular person.

Task Filter

Editing Task

To change the task details, follow these steps:

  1. Open your project and go to the Tasks tab.
  2. Go to All Tasks tab.
  3. Click on the task you’d like to change and select Edit. Edit Task
  4. Do the needed changes and click Update.

Changing Task Status

To change the task status, select the task assigned to you and drag it to the column with the status you need.

Note: Only admins can change the task status for all the project tasks.

Changing Task Status

Closing Task

To close the task when it’s ready, move it to the Done column and click Close Task.

Close Task

To see the list of closed tasks, go to the Closed Tasks tab.

Closed Tasks

User Tasks

To see all the tasks assigned to you, go to your Workspace and select Tasks on the left.

You can see your tasks in the following two tabs:

  • All Tasks – all the tasks assigned to you. You can search for tasks within particular projects using a filter.
  • Closed – the tasks you closed.

Tasks List

Q&A

Q: How do the source file updates affect the existing translation and proofreading tasks?
A: After the source file update, the list of source strings included in the task will be updated in the following way:

  • The strings removed from the source file during the update will be removed from the task.
  • The modified strings marked with the Keep Translations option will appear in the task with the new modified text.
  • The newly added strings won’t affect the existing task in any way.

If the source file is restored to the revision containing the removed strings, they will reappear in the task.

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