To view your project status, estimate and count the translation cost, keep track of the most active members, and view historical data of the previously generated reports, open your project and go to the Reports tab.
For each report, you can select a report unit:
Use this report to track the progress in your project and review key activities based on time periods.
You can find key statistics regarding your project at the top of the page:
You can review activities based on four time periods: day, week, month, and year. Comparisons shown in percentage are counted by comparing the chosen period of time to the same previous period of time (e.g., if you select a month, the current month would be compared to the previous one).
This chart shows the total amount of translated text, text translated with Translation Memory, and text translated with Machine Translation engines for all languages. To view the text translated for each language separately, click the expand arrow next to the chart name.
This chart shows the total amount of approved text and votes made for all languages. To view the text approved and votes made for each language separately, click the expand arrow next to the chart name.
This chart shows the total amount of source text added and removed.
Use this report to plan your budget and count the approximate cost of translations. Set the translation and approval rates to see the cost for untranslated and not approved strings in the project.
You can generate a Cost Estimate report based on the following filters:
To generate the Cost Estimate report, follow these steps:
You can set the prices for Base rates (full translation, proofread) and configure Net Rate Schemes (percentage of the full translation rate paid for translation using TM suggestions).
In the Base Rates section, you can set rates for the following types of work:
In the Net Rate Schemes section, in addition to the base rates, you can set the percentage of the full translation rate to be paid for translations made using TM suggestions of various TM Match types. By default, you can configure the percentage of the full translation rate for the following TM Match types:
101 (perfect) – for translations made using Perfect match TM suggestions (source strings are identical to TM suggestion by text and context).
100 – for translations made using 100% match TM suggestions (source strings are identical to TM suggestion only by text).
You can also add your own TM match types, specifying the preferred percentage of text similarity and the percentage of the full translation rate to be paid for such a translation.
To add your own TM match types, follow these steps:
In addition to base rates that are applied to all languages by default, you can add individual rates for specific languages. To add individual rates, click Add individual rates.
To select the language or languages for individual rates, click Edit Languages and select the ones you need. You can create as many individual rates as you need.
If you plan to work with multiple rate configurations, save them as templates by clicking Save as > New rates template, then specify the template name and click Save.
When saving a new template you can choose the template visibility using the following options:
Share with all project members – makes the template visible to all translators within the project. Regardless of the number of translators or their different rates, they all will have access to the template. It can include both general rates and individual rates for specific languages and translators, along with a net rate scheme. This transparency promotes clarity in pricing, allowing translators to review rates, generate reports on their translations, and calculate cost estimates. The key benefit is that translators understand the net rate scheme and can apply their base rate, even if it’s not included in the template.
Share with managers within the owner’s projects – makes the template global, visible only to managers across all projects of an owner. This option streamlines rate consistency across various projects.
If neither of the options is selected, the template remains visible only to managers within the current project, limiting access to a select group of project members. These options provide flexibility in controlling who can view and use the rate template to accommodate different organizational preferences.
Saved templates allows you to quickly switch between different configurations for report generation.
Click Templates to view and manage your saved rate templates.
Select Include pre-translated strings if you want to include pre-translated strings in a Cost Estimate report. By default, this option is selected.
For example, you have an untranslated string Validate your username
in your project. You generate a Cost Estimate report with the Include pre-translated strings option selected. This string will be included in the Cost Estimate. Then you pre-translate this string via TM or MT engine and once again generate a Cost Estimate report with the Include pre-translated strings option selected. This time, the pre-translated string Validate your username
won’t be included in the Cost Estimate report.
On the other hand, with the Include pre-translated strings option cleared, the string Validate your username
will be included in the Cost Estimate report both times, when untranslated and when pre-translated via TM or MT engine.
Internal Fuzzy Matches – Fuzzy TM matches found among the untranslated strings that potentially can be added to TM. For example, if the first string in the file is Validate your username
, and the last one is Validate your username again
, there will be an internal fuzzy match.
To get a more deliberate report that includes a prediction of internal fuzzy matches, select Calculate Internal Fuzzy Matches.
This way, all the internal matches would be counted to see how many strings can be added to TM if the strings are translated one by one as listed. Keep in mind that calculations are approximate because strings might be translated in a different order.
When the report is generated, you will see the following amounts:
To download the Cost Estimate report, click Export and select the preferred export format (CSV, XLSX, or JSON).
Use this report to calculate the actual translation cost based on the completed job.
You can generate a Translation Cost report based on the following filters:
To generate the Translation Cost report, follow these steps:
Select either General Filter or Task Filter to generate a report based on work to be done within a specific task. Use the available filter parameters to specify the report data you’re interested in.
You can set the prices for Base rates (full translation, proofread) and configure Net Rate Schemes (percentage of the full translation rate paid for translation using TM suggestions, MT suggestions, and existing translations).
In the Base Rates section, you can set rates for the following types of work:
In the Net Rate Schemes section, in addition to the base rates, you can set the percentage of the full translation rate to be paid for translations made using TM suggestions, MT suggestions, and other translations of various Match types.
By default, you can configure the percentage of the full translation rate for the following match types categories:
TM Match types:
101 (perfect) – for translations made using Perfect match TM suggestions (source strings are identical to TM suggestion by text and context).
100 – for translations made using 100% match TM suggestions (source strings are identical to TM suggestion only by text).
MT Match types:
100 – for translations made using 100% match MT suggestions (new suggested translations are identical to MT suggestion).
Other translations types:
100 – for translations made using existing translations (new suggested translations are identical to the existing translations).
If a string has a combination of TM and MT suggestions and existing translations, the new translation is counted at the lowest Net Rate Scheme value. For example, if a string has a 101% (perfect) TM match suggestion (10% of the full translation rate) and a 100% MT match suggestion (5% of the full translation rate), the new translation added to this string will be counted at a 5% of the full translation rate.
You can also add your own TM, MT, and Other translations match types, specifying the preferred percentage of text similarity and the percentage of the full translation rate to be paid for such a translation.
To add your own match types, follow these steps:
In addition to base rates that are applied to all languages and users by default, you can add individual rates for specific languages and users. To add individual rates, click Add individual rates.
To select the languages and users for individual rates, click Edit Languages and Edit Users and select the ones you need. You can create as many individual rates as you need.
When the report is generated, you will see the following amounts:
To download the Cost Estimate report, click Export and select the preferred export format (CSV, XLSX, or JSON).
To see who contributed the most to your project’s translation, generate a list of top members.
To generate a list of top members, set a time period for which you want to see the activity of translators and the report unit. When you set the parameters, click Generate to see the list. By default, the list would include translators for all languages. To make a list of translators for a specific language, select the language you need from the drop-down menu above the list. To find a specific member, use the search field next to the drop-down menu. To open the member’s profile page, double-click on the name.
The list has the following columns:
To show or hide some columns, click on the top-right side of the table and select the preferred ones.
The Archive section allows you to access the records of previously generated Cost estimate and Translation cost reports, providing a convenient way to review historical data.
This section also eliminates the need to wait for a report generation to complete. You can initiate a report generation and return to it later at your convenience. Within the Archive, you can review the report summary and, if necessary, download it in various supported file formats.
Each project has its own independent archive section with previously generated reports available only to project members with manager permissions (or higher).
Reports generated by translators based on their contributions are not added to the archives.
To view the summary of the previously generated reports (i.e., archive records), follow these steps:
To export the previously generated reports, follow these steps:
To delete the previously generated reports, follow these steps:
Besides UI, reports Archive can also be managed using the API methods from the Reports categories: