Common Questions

How do I invite people to a project?

When inviting new project members to your project, you can choose from current organization members or manually enter the email address of the person you want to invite. Before sending the invitation, you can specify what permissions the invitee should have in the project by selecting the needed roles and languages.

To invite people, open your Project page, select Translations > Members on the left.

Read more about inviting people to a project.

How to assign/invite people to particular languages?

When inviting people to a project you can give them access to all workflow steps and languages or select specific ones. You can set the preferred permissions during the invitation or once the invitees join the project.

You can assign people to steps and target languages in your workflow template or you can assign them after you add a workflow to your project. Alternatively, you can assign people after you add a workflow to your project.

How do I check project activities?

To check all the project activities, open Project Page and using the left-hand navigation go to Translations > Activities. Use filters to find activities of specific types, related to specific people, or languages.

You can also go to Translations > Reports, Project Summary section to see a progress timeline for translation and proofreading, as well as to check when the source strings were added, deleted, or updated.

How do I upload my existing translations to Crowdin?

If you have some existing translations, you can upload them from the Project Page. Open the menu in the upper right corner and choose Upload translations.

Read more about Uploading Existing Translations.

What are Quality Assurance (QA) checks?

QA checks are the automatic checkup of all the translations against a set of rules such as translation consistency, spacing consistency, proper spelling, and more.

You can find the list of all the QA checks parameters and enable the necessary ones in the Projects Settings, Quality Assurance Settings section.

If a QA check issue is detected in a translation, proofreaders will be able to see it in the Side-by-Side mode.

/enterprise/qa-checks/

How to assign tasks to project members?

If you need to split big files between translators or assign files to particular people, you can create tasks within your project. In these cases, you can create tasks within your project. Alternatively, if you have projects with a workflow, you can assign people to the translation and proofreading workflow steps and enable project notifications to avoid creating tasks.

Using the left-hand menu on the Project Page, navigate to Translations > Tasks to create, assign, and manage project tasks.

Read more about Tasks.

How to automate source strings upload and translations export?

Besides the possibility to upload source files and download translations manually via the web interface (UI), you can choose between the following options:

  • Integrate your Crowdin project with the tools you already use (e.g., VCS systems like GitHub, GitLab, Bitbucket, or Azure Repos; CMS systems, etc.). Explore the available integrations on the Crowdin Store.
  • Use API or console client (CLI).

You can also configure Webhooks for the key events in Crowdin Enterprise.

Combining the above options allows you to easily integrate localization into your company’s development process.

What kind of reports can I generate?

You can access the following types of reports:

  • Cost estimate – if you already know the rates of your translators, proofreaders, or vendors you can generate this report in advance to find out the approximate future localization cost.
  • You can make particular strings hidden from translators if, for example, there’s no need to translate a string or it should be translated later after the release.
  • Top members – this report will be useful if you have a community engaged in the translation. Keep track of the most active members and reward them for their efforts.

The Reports section also includes charts with a project overview and information on project size, translation, proofreading activities, and more.

To generate project reports, go to the Project Page, using the left-hand menu navigate to Translations > Reports.

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How to download and upload Translation Memories (TMs) and Glossaries?

You can upload Translation Memory in TMX, CSV, or XLSX file formats and Glossary in TBX, CSV, or XLSX formats.

Open your organization’s Workspace and select Translation Memories or Glossaries on the left sidebar to upload localization resources directly to your organization. Go to your organization Workspace to upload localization resources directly to your organization and then simply enable them in the corresponding projects.

Read more about Translation Memory and Glossary.

How do I handle duplicates in Crowdin Enterprise?

Your project might contain duplicate strings, especially if you’re translating several branches. A master string is a string that was added to the project first, regardless of which branch this string belongs to. A string becomes a duplicate if the same string was already added to the project. If you decide to auto-translate duplicate strings they will share the translation of a master string.

In Project Settings you can choose how Crowdin Enterprise should handle the duplicates:

  • Show – Translators will translate each duplicate separately
    This option is enabled by default. Use it when duplicates are used in a different context and thus should be translated differently.

  • Show, but auto-translate them
    Duplicates will be shown in the Editor but will be auto-translated once the source string is translated. This option is used in rare cases when some duplicates need to have unique translations and the others should be auto-translated.
    Note: If the master string has no translations, duplicates won’t be auto-translated.

    Note: If the master string has no translations, duplicates won’t be auto-translated.
  • Show within a version branch – duplicates will be hidden only between version branches
    All the duplicates within your master branch will be visible and translated separately. The duplicates in the version branches will be hidden and auto-translated.

    Note: When working with several branches, first integrate your master branch with Crowdin and then the other branches.
  • Hide – all duplicates will share the same translation If the duplicates are used in the same context, you can save time by hiding them in the Editor and auto-translating them. In this case, only a master string will be visible to translators working in the Editor.

Both Show within a version branch and Hide options are available in two versions: regular duplicates detection, strict duplicates detection. If your source files contain strings with apparent identifiers (keys), it’s better to use a strict version of the option. In other cases, feel free to use a regular one.

Read more about Duplicate Strings.

How to hide a string from displaying in the Editor?

To hide a string, go to Project page and navigate to Content > Strings. You can hide all strings in a file or search for a specific string.

To hide strings, open your project and go to Sources > Strings.

Read more about Changing Strings Visibility.

Alternatively, you can also hide strings in the Editor. In the upper-middle section, click and select Hide String. When the hidden strings are ready for translation or proofreading, you can use the filter to find them in the Editor and make these strings visible again.

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